Quikscribe

The #1 Digital Dictation and Transcription Software SystemQuikscribe

“Quikscribe has been a tremendous addition to our office. My staff loves the time it saves trying to figure out what’s on a tape. Sending the files over our computer network substantially reduces turnaround time, since the files are transcribed as they are finished, instead of when the tape is full! I also like using the cut and paste text feature for capturing case quotes while I do legal research. You’ve got a winner here, and I would strongly recommend it to every lawyer I know.” - Rodger N. Bowman, Esq. - Tennessee

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“I wanted to take this opportunity to give you a status update since you installed Quickscribe for me nine months ago. In a nutshell, I keep asking why we did not do this years ago. This has meant the world to us with regard to efficiency and report turnaround. In-house it is a mere convenience but off-site use of the system has clearly allowed us to work smarter and not harder. Both dictators and transcribers have benefited greatly and Quickscribe works so well with our LIS that generating reports has never been easier. All users are completely happy with the system and of the few problems encountered, all were user related. Reliablity has been so good that I am considering disposing of the old system that I had expected to use as a back-up. Thanks for all your initial support. At this point, I guess you are feeling a bit like the Maytag repairman!” -Ken Whittenburg, PA-C Laboratory - Director, SouthEastern Pathology

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“Over the years I have spent thousands of dollars on dictation systems. I have been using the Quikscribe system for approximately one year. It has met or exceeded all my expectations. The Quikscribe staff was very helpful in setting up this program. The software has been very reliable and the hardware is extremely easy to use. The Quikscribe system was easily my best investment in 2003.” W. Mark Broadwell - Forbes & Broadwell, Hampton, VA

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  • Send digital dictation files over your network or via e-mail

    Send digital dictation files over your network or via e-mail

  • Insert text, images or full documents into your audio file

    Insert text, images or full documents into your audio file

  • Send digital dictation files by encrypted email

    Send digital dictation files by encrypted email

  • Automatic file notification and priority

    Automatic file notification and priority

  • Archive and save your original digital dictation file

    Archive and save your original digital dictation file

The Quikscribe digital dictation system is easy to use because it offers the following benefits:

The #1 Digital Dictation Software System Designed for Lawyers, Doctors, and Business!

A new state-of-the-art dictation and transcription system, that turns your PC into a digital dictation or transcription machine.

Purchase
  • Smartphone Apps

    Smartphone Dictation applications are now available for: Android, iPhone, Blackberry

    Smartphone Apps
  • Transcription

    The Quikscribe Player can work independently by itself or part of work-group, whereby the multiple typist work from a central typing queue.

    Transcription
  • Dictation

    Quikscribe Recorder is the world’s most advanced digital dictation system with many advanced features not found in any other product.

    Dictation

Quikscribe Recorder

Quikscribe Recorder is the world’s most advanced digital dictation system with many advanced features not found in any other product.

Using the Quikscribe Recorder Hand Control, you can insert, overwrite, stop, play, rewind, and fast forward. Plus, you can insert text attachments, and screen shots, and instantly undo / redo dictation edits, while working seamlessly behind other Windows applications.

Download a free 30 day Evaluation

Key features and benefits

  • Instantly undo or redo audio edits
  • Record using voice activation
  • Record in Insert or Overwrite mode
  • Record virtually unlimited file duration
  • Cut & past text or case citations
  • Insert screen shots or pictures
  • Attach associated files or documents
  • Record and compress at the same time
  • Provide better “Risk Management”
  • Automatic redundancy and house keeping Seamlessly integrates with Philips SpeechMike, Grundig SonicMic, Olympus and other professional digital recorders
  • Automatic file management
  • Remote dictation abilities with e-mail and FTP
  • Automatically captures all billable hours
  • Import both .dss and .wav files
  • Come with built-in interactive multimedia training
  • Create Computer Based Training content
  • Eliminates ongoing cost (tapes & batteries)
  • Increased office productivity for author and typist

 

 

The Quikscribe Recorder uses a non-destructive recording method, which means it is possible to instantly Undo and Redo audio edits. Instead of rewinding, pressing play, and then cueing up your previous position, simply presses Undo and your last audio edit will be instantly removed, returning you directly to the spot you left off.

If you ever accidentally record over a section, you can recover your original digital dictation audio by simply pressing Undo. Conversely if you want to replace an audio edit you have just deleted with the Undo feature, you can simply press Redo.

Note: The Undo and Redo feature works using the Hand Control buttons, the Undo and Redo Icons on the QS Recorder interface, and with also the keyboard (CTRL Z and CTRL Y). It works in either Insert or Overwrite mode. It even works if the file has been closed then reopened.

  • Dictation Mode
    This is the default recording mode. Simply depress the RECORD button on the Hand Control Microphone and you are on your way. Release the button, and recording stops. Note: When the file is sent for transcription, the date and time the file is due to be completed is added to the filename as a prefix. To find out more click here.
  • Transcription Training Mode
    This mode is identical to the above Dictation Mode, except when the audio file is finished and sent for transcription, an internal flag is written within the file, preventing the file from be deleted once it is completed. The reason that this is done, is so a teacher can create transcription training content / lessons, which will not become accidentally deleted once completed by students.
  • Computer Based Training Mode
    Computer Based Training Mode allows you to display graphics files in a separate window on the desktop, while audio is played in the Quikscribe Player. That makes it possible to record and create web-ready C.B.T. (Computer Based Training) content. Click here to download a 12 page PDF document that explains how to make C.B.T (Computer Based Training) content. Alternatively download and view a sample tutorial (‘MailMerge.iaf’ or “Calculator.iaf’) from our Tutorial page, using the Quikscribe Player. This feature is great for training staff, or creating multi-media presentations for court, or for client education purposes. No other digital dictation software offers such a feature.
  • Presentation Mode
    This mode is very similar to the Computer Based Training mode. However, rather than displaying images within a separate Window, images are displayed full screen. This mode is ideal if you want to make dramatic multi-media presentations.

    Note: Both the Computer Based Training Mode and Presentation Mode have access to over 100 different types of screen wipes (transitions). Also the Quikscribe Recorder has PNG and JPEG image compression algorithms built in, which allows the Quikscribe Recorder to make very small web-ready training files.

  • Interview Mode
    Press the RECORD button once to start recording. Press it again to stop. The major difference with this recording mode, and all the other recording modes, is that once any audio has been recorded, it can never be edited. You can not Overwrite or Insert audio, nor can you Undo and Redo audio edits. You can stop recording, rewind and play, but if you press record again, the Quikscribe Recorder will automatically append the additional audio as a separate track within the same file.

Each time you start or stop recording, a special Interview Marker (that can not be deleted or modified) is inserted within the audio file, detailing the date and time when the started or stopped. Also, in this mode, all new audio files are automatically named with the current date and time.

When the audio file is played within the Quikscribe Player, rather than displaying the percentage (%) completed in the task bar during transcription, it displays the actual time (HH:MM:SS) the file was recorded. Additionally whenever the Quikscribe Player encounters a Interview Marker within the file, it notifies the typist with an audio prompt and copies the current date and time information from within the Interview Marker to the Windows clipboard, where it can be instantly pasted into the current document.

Voice Activation Mode

With Voice Activation enabled, the Quikscribe Recorder can automatically record audio when you speak, and stop recording when you stop speaking, all with out missing a single syllable, the way some digital dictation software will. Quikscribe creates a small buffer (250 milliseconds) in memory, which captures any audio immediately, and begins writing it to the audio file so nothing is missed. If the audio level drops below the pre-set level, it stops recording to disk, and starts recording to the buffer in memory.

The Quikscribe Recorder can record in Overwrite or Insert Mode. Which means that if you need to record additional information within an audio file, rather than appending this information at the end of the file, you can now rewind to the specific location, and insert the additional audio anywhere you like?

Note: If you make a mistake, and you wish to remove the additional audio you have just inserted, you can press Undo, which will instantly remove your last edit.

Often when dictating, large amounts of reference material, text or information is narrated verbatim from a source. If this source is in an electronic format e.g. Previous Word Documents, Web Sites or Reference CD’s, it is now possible copy and paste this information into the .iaf (Intelligent Audio File) used by the Quikscribe Recorder, thus saving overall dictation time and transcriptionist time.

How it works is, the author simply selects the text with the mouse and then presses CTRL C, which copies the text to the Windows clipboard. Then presses CTRL 7 or the Insert button on the Quikscribe Hand Control and the Quikscribe Recorder creates a marker file and pastes the text within this marker.

When the Quikscribe Player  finds a text attachment within the audio file, it stops playing the audio file and copies the attachment to the Windows clipboard and then provides the typist with an audio prompt. At this stage the typist can simply paste the text attachment into their current document by pressing CTRL V (paste).

Note: This great time saving feature. It decreases overall dictation and transcription time but it also significantly reduces the chance for any introduced errors. To fully understand how this feature works, download the Quikscribe Player, which comes with a 13 minute interactive tutorial that has an embedded text attachment and an image (screen shot) within it.

In addition to being able to insert text attachments within an audio file, the Quikscribe Recorder is also able to capture and insert screen shots (BMP’s) into the IAF (Intelligent Audio File).

This is great tool if you want to create technical documentation or C.B.T. (Computer Based Training) digsnapshot content.

To do so, simply set the Insert button on the Hand Control to “Insert Marker & Print Screen” under the Settings Icon.

If you want, you can post-edit your captured images, by simply exporting them and then editing them in your preferred image editor. Once finished, you can import them back in. If you want, you can import JPEG, PNG & WMF images within Markers.

The Quikscribe Recorder is able to insert files or documents within the .iaf (Intelligent Audio File). For example if you have contract that needs changes, you can dictate all of the changes you want and then insert a copy of the contract that needs to be modified within the .iaf (Intelligent Audio File). That way when the typist receives the audio file file, both the contract and your dictated instructions are within one file.

The Quikscribe Recorder can record, compress and edit audio all at the same time. The major benefit is that your audio files are kept very small, which significantly increases your storage space the time to send a file. The Quikscribe Recorder also provides the option for Post Compression and No Compression, depending on your circumstances or requirements. For example, if you have an older type PC and it does not have the resources (power) to record and compress at the same time, then Post Compression can be used.

CompressionNote: The default for the Quikscribe Recorder is 8KHz, 16 Bit, real-time compression, as llustrated above in yellow. Additionally because the Quikscribe Recorder records straight to the hard-disk, not to memory, it is able to record virtually any duration you want. The only limitation is your hard disk capacity. For example, if you were to record using 8KHz 16 Bit using real-time compression, you could record 3,448 hours of digital audio on a standard 20G hard drive. Or on a standard CD-ROM, you can store over 108 hours of audio.

Audio tapes contain only one copy of the audio file. An advantage of the digital format means that we can send a copy and keep a copy. That way, if anything  should happen to the file that has been sent, another copy can be sent, similar  to how e-mail works. However rather than keeping the audio file indefinitely,  the Quikscribe Recorder automatically deletes these files after 14 days (default  duration), which means you will never fill up you hard drive, as the Quikscribe  Recorder is continually doing house keeping and deleting old files.

Every time a new file is created, the Quikscribe Recorder saves within the file the date and time the file was created. In addition to this, it captures all of the authors details and it also provides the author to enter in Matter No, Subject etc. Once the files has been recorded and ready to be sent, the author can then select the turnaround priority for the file, if they require notification on completion or a print out. All of this information including the data and time the file was sent and the location the file was sent to is recorded within the .iaf (Intelligent Audio File), as a result, everything about the files history so far is within the file, where additional data will be added once a typist opens the file with the Quikscribe Player.

The Quikscribe Recorder is able to send audio files via:

  • LAN and WAN
  • FTP
  • E-MAIL

By sending audio files via FTP or e-mail, you are no longer geographical restricted. Which means you can work from home if you wish, or you can out- source your transcription needs to a V.A. (Virtual Assistant). Alternately if you are a large company, you can load-share work between offices via VPN (Virtual Private Network) or set up a dedicated remote office, whereby all transcription work is done remotely, thus reducing your office space requirements and expensive rent.

Sending large audio files via e-mail can sometimes be a problem, as a lot of mail split file servers restrict the size of e-mails.

To solve this problem, we have a unique feature that allows you to split a large audio file into multiple smaller audio files.

The naming convention when an audio file is split is Filename_01, Filename_02, Filename_03 etc. Additionally, when the audio file is split, an overlap used, thus eliminating any chance of splitting a file mid word.

Audio files can be split based on audio duration and will work with either IAF or WAV.

Lastly, any Markers or Attachments within the file are also split correctly, providing the file is sent as an IAF.

The Quikscribe Recorder automatically captures all billable hours. For example, a 10 minute audio file may have taken 25 minutes to create, which is the true billable time for the file. However, rather than requiring an author to keep track of this time, the Quikscribe Recorder automatically does it. If the author has a file open but becomes distracted by a phone call, the Quikscribe Recorder turns off the internal clock if it senses no activity for more than 60 seconds. As soon as the Quikscribe Recorder senses activity again, it switches the clock back on. This information can then be used to help calculate a client’s bill.

The Quikscribe Recorder is able to import and open the following audio formats.

  • .wav (WAVE)
    The .wav file is a Microsoft audio file format that has become the standard audio format for PC’s. The .wav file format has been accepted as the preferred interchange medium for other computer platforms, such as Macintosh. This allows content developers and programs to freely move audio files between platforms.
  • dss (Digital Speech Standard)
    The .dss format is an audio format used by Olympus and Philips with their range of portable digital voice recorders, which can produced very small (compressed) audio files for transcription.

Note: The major benefit of these portable digital voice recorders is, that you have the freedom of full mobility, which is a feature that the Quikscribe Recorder can NOT offer, as it is PC based. However, if used together, you can have all of the advanced dictation and transcription benefits which Quikscribe offers and a integrated portable recording solution, which Philips and Olympus provide.

  • iaf (Intelligent Audio File) - The .iaf format is a proprietary audio format created by Quikscribe Pty Ltd specifically designed for advanced PC based digital dictation and transcription. In addition to producing very small (compressed) audio files, the .iaf format has several other advanced features. For example, it is able to insert text attachments, insert pictures and other files within itself. Lastly, it has a small database within every file that keeps track of the files history for management purposes.
  • MP2, MP3 (including files with VBR (variable bitrate))
    VOX (Dialogic ADPCM)
    RAW (PCM, ALAW, ULAW and others)
    G.721, G.723, G.726
    Mobile Voice
    Ogg Vorbis

 

Note: Whenever a digital dictation file is imported and opened by either the Quikscribe Recorder or Quikscribe Player, they are automatically imported and converted to a IAF (Intelligent Audio File). The reason that this is done, is so the audio file now inherits all of the advanced features associated with the IAF format, such as the ability to embedded text, insert images, files and attachments and be encrypted.

 

The Quikscribe Recorder also has the ability to integrate with the Philips SpeechMike Pro and the Philips SpeechMike Classic. This means, rather than being limited to a .wav file, you can gain all of the benefit of the IAF (Intelligent Audio File).

A major benefit of the Philips SpeechMike and Olympus hand control is that a quality sound card is built into the actual hand control. This means you are guaranteed excellent audio quality, regardless of the quality of your PC sound card. For example, most laptops have low quality sound cards and/or poor filtering on their power supply, which means line hum is or distortion is introduced. But by using a Philips SpeechMike, you can record your audio and eliminate any distortion.

The Quikscribe Recorder can easily capture screen images or window images while you are recording.  However, there is a free program called the Quikscribe Viewer that allows ANYONE to view your presentation and play the audio track, without requiring the license of the Quikscribe Player or Recorder. The Viewer is installed automatically with the Quikscribe Player, and it will operate WITHOUT needing a license.  It’s similar to reading .pdf files with Adobe Acrobat Reader, except you’re playing an .iaf (Intelligent Audio File) that has the audio track plus any images you want to include.  You can produce just an audio track, or create a slide show presentation.

The #1 Digital Dictation Software System Designed for Lawyers, Doctors, and Business!

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Quikscribe Player

The Quikscribe Player is currently the worlds most advanced PC based digital transcription solution, with many features, not found in any other product

The Quikscribe Player can work independently by itself or part of work-group, whereby the multiple typist work from a central typing queue.

Download a free 30 day Evaluation

Key features and benefits

  • Compatible with a Triple-Action Foot-Switch
  • User Definable Hot Keys
  • Automatic File Notification
  • Ability to Import and Open a Variety of Audio Formats including .dss and .wav Audio Files
  • Ability to Insert Markers
  • Able to Paste Text and Embedded Images
  • Works with Any Windows Based Word Processor
  • Files are Automatically Queued Based on Priority
  • Built-In Interactive Training
  • Ability to Add a Comment to Uncompleted Work
  • Ability to Link a Document to An Audio File
  • Ability to Create Dynamic Custom Document Templates
  • Completed Always Visible in the Task-Bar
  • Ability to Normalize (amplify) Low Audio Levels
  • Able to Insert or Extract Files or Documents
  • Able to Use One Queue with Multiple Typists
  • Automatically Captures Total Transcription Time
  • Ability to Slow Audio Down Without Pitch Change
  • Seamlessly Integrates with the QS Manager
  • Able to Be Centrally Controlled and Configured

 

Above shows an example of the Quikscribe foot pedal used by the typist. This foot pedal integrates into the Quikscribe player software, making it easier to use for the typist

The Quikscribe Player uses a heavy duty, triple action Foot Switch. It can Play, Stop, Rewind and Fast Forward.

You can also vary the Back Space distance for the Foot Switch and you can vary the Seek Speed (Rewind and Fast Forward rate).

Note: The Quikscribe Foot Switch comes in both Serial and USB versions.

The Quikscribe Player also has global Hot-keys, which means you can control certain actions of the Quikscribe Player while working within other programs e.g. Microsoft Word or Word Perfect.

The Hot-Keys are user definable, which means if you ever encounter a conflict with other programs, you can easily change the associated Hot-keys to resolve the conflict.

The Quikscribe Player has an option under the Settings Icon to automatically notify the typist when new files arrive. Depending on the current status of the Quikscribe Player and the type of file that has arrived, determines the visual feedback provided to the typist (as demonstrated and documented below)

 Yellow speaker indicates that no files are currently waiting to be transcribed

  Green stable speaker indicates that a file is currently open (being transcribed) and that one or more files are currently waiting to be transcribed

 Green flashing speaker indicates no file is currently open (being transcribed) but one or more files are currently waiting to be transcribed

 Purple stable speaker indicates that a file is currently open (being transcribed) and that one or more Overdue files are currently waiting to be transcribed

Purple flashing speaker indicates no file is currently open (being transcribed) but one or more Overdue files are currently waiting to be transcribed

Red stable speaker indicates that a file is currently open (being transcribed) and that one or more Urgent files are currently waiting to be transcribed

Red flashing speaker indicates that no file is currently open (being transcribed) and but one or more Urgent files are currently waiting to be transcribed.

Note: This ‘Automatic File Notification’ feature works regardless if the typist has the Quikscribe Player open or closed. Which means files waiting for transcription can never overlooked or forgotten

The Quikscribe Player is able to import and open the following audio formats.

  • WAV (Wave) – The .wav file is an audio file format, created by Microsoft, which has become the standard audio format for PC’s. The .wav file format has been accepted as the preferred interchange medium for other computer platforms, such as Macintosh. This allows content developers and programs to freely move audio files between platforms.
  • DSS (Digital Speech Standard) – The .dss format is proprietary audio format used by Olympus and Philips range of portable digital voice recorders, which can produced very small (compressed) audio files for transcription. The major benefit of these portable digital voice recorders is, that you have the freedom of full mobility, which is a feature that the Quikscribe Recorder can NOT offer, as it is PC based. However if used together (hybrid solution) you can have all of the advanced dictation and transcription benefits which Quikscribe offers and a integrated portable recording solution, which Olympus provides.
  • IAF (Intelligent Audio File) - The IAF format is a proprietary audio format created by Quikscribe Pty Ltd specifically designed for advanced PC based digital dictation and transcription. In addition to producing very small (compressed) audio files, the IAF format has several other advanced features. For example, it is able to insert text attachments, insert pictures and other files within itself. Lastly, it has a small database within every file, that keeps track of the files history for management purposes.

* MP2, MP3 (including files with VBR (variable bitrate))
* VOX (Dialogic ADPCM)
* RAW (PCM, ALAW, ULAW and others)
* G.721, G.723, G.726
* Mobile Voice
* Ogg Vorbis

Note: Whenever an audio file is imported and opened by either the Quikscribe Recorder or Quikscribe Player, they are automatically imported and converted to a IAF (Intelligent Audio File). The reason that this is done, is so the audio file now inherits all of the advanced features associated with the IAF format, such as the ability to embedd text, insert images, files and attachements and be encrypted. It also means that the file can now be fully managed by the Quikscribe Manager as it now has its own metadata within it, which both the Quikscribe Recorder and Quikscribe Player can write to and the Quikscribe Manager can interrogate.

The Quikscribe Player is able to insert location markers anywhere within an audio file.

This is a great time saving feature if you need clarification on a point or require more information from the author.

To insert a location marker, simply press CTRL 6 (the default Hot-keys under the Settings Icon).

Once you have inserted a location marker, it is possible to add a label or a comment for this marker.

It is also possible to move forward and backwards to different location markers very quickly, using other Hot-keys e.g. CTRL 5 for Previous Marker and CTRL 7 for Next Marker.

Often when a dictation file is created, large amounts of reference material can be narrated verbatim from a source. If this source is in an electronic format e.g. a Word Document, Web Sites or CD-ROM, the Quikscribe Recorder can copy and paste this information into the .iaf (Intelligent Audio File).

When the Quikscribe Player finds one of these attachments (as illustrated in the above screen shot), the Quikscribe Player 1) Automatically stops playing the current audio file. 2) Copies the attachment (text or image) within the Marker to the Windows clipboard. 3) Provides the typist with an audio prompt, signifying that an attachment has been found and copied to the Windows clipboard.

At this stage, the typist can now paste the attachment (text or image) into their current document by pressing CTRL V (paste).

Note: This great time saving feature not only decreases overall dictation and transcription time but it also significantly reduces the chance for any introduced errors.
Note: The best way to fully appreciate this unique feature is to Download an evaluation copy of the Quikscribe Player and complete the 13 minute built-in interactive typing tutorial, which has both a text attachment and image attachment within it.

The Quikscribe Player is able to work seamlessly behind any Windows based word processor or application. To control the audio file, the Quikscribe Player uses a triple action Foot Switch to Play, Stop, Rewind and Fast Forward within the file. The Quikscribe Player also uses global Hot-keys to provide extra functionality, such as Inserting Location Markers etc.

Note: By default the Quikscribe Player will attempt to use Microsoft Word as it default Word Processor. If however you do not use Microsoft Word you can change this by selecting the Settings Tab under the Settings Icon and changing the Default Word Processor path.

All files sent from the Quikscribe Recorder are automatically queued based on the files priority. When a file is sent by an author, the author has the ability to set a Required by time for the file to be completed by. For example, if 4 hours was selected, the Quikscribe Recorder adds this value (4 hours) to the current date and time and saves this information to the beginning of the file being sent for transcription. As a result, the file being sent, now has a prefix added, as illustrated below.

Note: If a file is sent as being Urgent, the Quikscribe Recorder automatically puts a 00 for the Year value. As a result, when listed within a directory, it will always appear first within the queue. Also because the file is Urgent, it is displayed in red text. If there is multiple Urgent files, the file that was sent first, will occupy the first position in the queue and so on and so forth. If at anytime a file requested turnaround time is not achieved, the file will now be viewed by the Quikscribe Player from this point on as being Overdue, so rather than the file notification flashing Green, it will now flash Red additionally when displayed, it will be displayed in Red text also.

The Quikscribe Player comes with a built-in interactive multimedia tutorial.

Being interactive, you do not need to read anything, just listen and follow the instructions. If you ever need to train someone, all you need to do is select Play Tutorial from the Help menu.

Note: If you have not already done so, go to our Download page and download and install a 30-day evaluation copy of the Quikscribe Player now.

Under the File menu it is possible to add a comment to an audio file. You would use this feature if you ever had to close a mid-file (not completed). When you select this option a Comments dialogue box appears, allowing you to enter a comment. When this file is opened up again by either you or another typist, a Comments History will appear detailing Date & Time the file was opened and closed last, the previous typists name and any comments or instructions. As a result, multiple typists can work on the same file over a period of time and a complete history of who has done what and when is maintained within the file.

Under the File menu it is possible to link a document to an audio file. The benefit being that if the audio file being transcribed is closed, the associated document being typed is linked and saved within the audio file. When the audio file reopened by you or another typist, the linked document automatically opens up. Plus as mentioned above, the typist has the ability to add and view comments.

Every IAF (Intelligent Audio File) used by the Quikscribe Recorder and the Quikscribe Player has an internal database within it, which keeps track of everything that happens to the file. This information can also be accessed by other 3rd party applications. For example we have a created a sample document called Quikscribe Template.dot. Which has every field within an IAF listed and documented.

If you download and install the Quikscribe Player, open up an audio file and then open this template document, it will automatically interrogate the current audio file open within the Quikscribe Player and populate the word document with all the relevant field values. If you then want to make your own custom templates, all you need to do is modify this sample document and save it with a new name.

Whenever a file is being transcribed the percentage (%) completed is always visible in the Task-bar. The percentage completed is calculated by dividing the current file position by the audio duration. The benefit being that while a typist is transcribing, they can easily see how much they have done.

The other benefit of the percentage completed, is that this value is continually being updated within the .iaf (Intelligent Audio File), which means the Quikscribe Manager not only know the who is working on the file and their current position of the typist in the file, but the Quikscribe Manager is also able to calculate the E.C.T. (Estimated Completion Time) for the file.

Often when audio is recorded for dictation the audio level of the recording is very low; as a result it can make the task of transcription very difficult. If you are using a tape based transcribing machine your options are limited. However with the Quikscribe Player, it is possible to “Normalize” (amplify) the signal electronically as illustrated below. Often when audio is recorded for dictation the audio level of the recording is very low; as a result it can make the task of transcription very difficult. If you are using a tape based transcribing machine your options are limited. However with the Quikscribe Player, it is possible to “Normalize” (amplify) the signal electronically as illustrated below:

How it works is, the Quikscribe Player scans the audio file and calculates the maximum volume (peak) within the file. If the maximum peak is only 30%, it means the file can be amplified by an extra 70%. The Quikscribe Player then re-samples the audio file and amplifies it by this amount. Although this is not a perfect solution (as any background noise will also be amplified) it certainly a lot better than having no other option under such circumstances.

Both the Quikscribe Recorder and Quikscribe Player have the ability to insert or exact files or documents from an .iaf (Intelligent Audio File). From a typist perspective, it means that rather than just leave a Comment for the next typist, it is possible save the current Word document that has been transcribed so far and insert this into the file as an attachment plus add a Comment. That way, typists can do a completed hand over.

The next typist to open the file up will automatically see the Comments history, detailing everything that has been done so far and any other instructions upon completion, the audio file will automatically open up at its last position within the file, and the actual document that was being transcribed can be found within the file as an attachment.

Multiple typists can transcribe from a common queue with the Quikscribe Player. The reason is, that when the Quikscribe Player opens a file, it automatically locks the file. When a file is locked, it no longer appears visible within the queue (even though it is still there). The reason that this is done, is so two or more typist do not accidentally transcribe the same file.

Note: Whenever a file is opened (locked) by a typist, the Quikscribe Player automatically copies within the .iaf (Intelligent Audio File) all of the typists details. So although the file is invisible to all the other typists within the queue, it is still visible to the WP Supervisor using the Quikscribe Manager.

* Typist (D) to transcribe Client_Interview.iaf from 01:29:00 to 02:00:00

As mentioned previously, as soon as a file is open by the Quikscribe Player it is locked and can not be viewed by other typists. However if Display Locked Files is selected from the Open Audio Dialogue, it is possible to view and open a locked file.

The Quikscribe Email Agent runs in the system tray and automatically scans the e-mail in-box every minute (default interval) searching any unread e-mail’s that contain attached IAF (Intelligent Audio Files). If it finds an e-mail with attached IAF, it automatically copies the IAF to a designated directory and then marks the e-mail as being read. Thus allowing transcription via e-mail to work the similar to a L.A.N.

The Quikscribe Player automatically captures and saves the Date & Time the file was opened and the Date & Time the file was completed within the .iaf (Intelligent Audio File). In addition to this, the Quikscribe Player has an internal timer (clock) that keeps track of the total transcription time for each file. This duration is not the time difference between the file was first opened and when completed, nor is it the total time the file was opened for. This duration is the actual time the file was opened and being worked on.

For example, if the Quikscribe Player has a file open but does not detect any activity after 60 seconds, it turns the internal timer off and remains off until more activity is sensed. Which means if a typist opens and transcribes a file for 10 minutes and then accidentally leaves the file open over lunch for 45 minutes and then returns and completes the file after another 10 minutes of transcribing, only the time that was spent transcribing is recorded and saved, not the 45 minutes spent at lunch.

As a result, a WP Supervisor using the Quikscribe Manager can easily produce detailed historical reports, detailing the total amount of audio transcribed by each typist, the total time spent and by dividing these two values, the Quikscribe Manager is able to provide each typist with a ratio e.g. transcription time divided by audio transcribed For example, if a typist has a ratio of 2.4, it means for every hour of audio, it takes this particular typist 2.4 hours to complete.

The closer you can match the transcription speed of a typist with the dictation rate by the author, the greater your productivity will be, since you do not need to start and stop as often. To help achieve this, the Quikscribe Player is able to dynamically vary the Play Rate (up or down) by up to 40% without vary the pitch (frequency). Up until now, this has never been possible with traditional tape based transcribing machines, because as illustrated below, as you decrease the play rate the pitch (frequency) also decreases.

The Quikscribe Player (being digital) is able to reduce the play rate without reducing the pitch (frequency) by re-sampling the file and doing some clever calculations on the fly. The only downside to this process is that a small “warble” sound becomes noticeable the more you decrease the speed. However after a small period of time transcribing, you will find that you do not notice it and compared to the very noticeable pitch change experienced with a traditional tape based transcribing machine, it nothing.

The Quikscribe Player seamlessly integrates with the Quikscribe Manager via the .iaf (Intelligent Audio File). Whenever a file is opened by the Quikscribe Player, it records the typists’ details into the file along with the date and time the file was opened. As the typist transcribes the file, the percentage (%) completed is continually being updated within the file.

As a result, whenever the Quikscribe Manager interrogates the .iaf (Intelligent Audio File) it automatically knows who is working on the file, when the file was opened and the current position within the file. From this information the Quikscribe Manager is able to calculate the E.C.T. (Estimated Completion Time) plus it adds the audio duration remaining, to calculate the queue backlog.

The Quikscribe Player and the Quikscribe Recorder do not need a central server to operate, due to the fact that everything that is needed to be known is stored within the individual audio files. As a result, the Quikscribe Transcription System does not have a “single point of failure”. However to provide maximum flexibility and manageability, both the Quikscribe Recorder and the Quikscribe Player have the ability to export and import their user profile and settings to a central location.

As a result, both the Quikscribe Player and Recorder can be configured and managed remotely by a WP Supervisor with the Quikscribe Manager. A WP supervisor can change just one setting within a user’s profile or can they can make a global change, which will update all profiles. The next time the user opens either the Quikscribe Recorder or Quikscribe Player, the new profile is automatically loaded.

No other digital dictation / transcription system in the world (that we are currently aware of) has developed an advanced audio file format equivalent to our IAF (Intelligent Audio File).

As a result, it is simply not possible for others to provide the same functionality we can.

With Quikscribe, you can record, edit & transcribe digital audio files, plus you can also insert text, capture screen shots, embed documents / files / images, provide encryption, store metadata, URL’s and e-mail addresses in a single IAF (Intelligent Audio File).

 

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Quikscribe Enterprise Manager

The Quikscribe Enterprise Manager provides easy administration, monitoring, and management of the dictation files and folders waiting to be transcribed.

There are specific tools designed to assist an Office Manager or IT Administrator.

Office Manager tools include: – enterprise-wide file monitoring and management – ability to change file status or assign priority – ability to reassign file workload from one transcription queue to another – a robust file search tool – report generator for statistical analysis.

IT Administrator tools include: – a menu-based install script generator that provides fast deployment of Quikscribe Recorder and Player programs – online licensing management; easy to move licenses from one PC to another – centralized user profile editors; provides easy manipulation of user configuration settings without touching each user PC – centralized profile editor for Philips Digital Pocket Memo portable recorders, including ability to link individual DPM recorder to QS Recorder user profile; this provides automated detection of DPM when docked with PC to download files and process instructions according to QS Recorder user profile settings – global template settings for user profiles for both QS Recorder and Player programs – ability to define priority table list and keyword table lists for organization – option to use automated software licensing (instead of manually registering software for each computer)

Would you like to view an video demonstration of how the Quikscribe Manager works? Please request to have a link emailed to you.

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  • A single graphical display of all dictation files and folders sent to transcription
  • Color coding for files and folders to denote current status (red is URGENT, purple is OVERDUE, etc.)
  • The table listing for each folder may be sorted quickly by clicking on the field heading
  • Search for files based on certain criteria (date created, author name, patient/case number, etc)
  • Move files from one queue to another to reassign work flow
  • Change the priority or “required by” time
  • “Locked” file status indicates the file is open by the transcriptionist. In case there is a network file issue that has left the file in a “locked” state, preventing access to the file, you can easily “unlock” the file using the edit feature
  • Change File Completion Instructions (such as “Print out on completion”, “Archive Audio”, and notification options (“Call Author”, “Call Secretary”, “Email Author” (with completed document), and “Email Secretary” (with completed document)
  • Check billable times for Author and Typist

All edits, changes, and moves are recorded in the Typist History, providing a complete historical record of all actions performed on the file.  This provides comprehensive tracking of every individual that worked on the file, and if the file was reassigned from one transcriptionist to another.

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The Search feature (under Tools) allows you to search for specific files using any set of criteria.  In the example above, the search was performed looking for all records created by author “Smith” with the the Required Date before Jan. 31, 2008.  The resulting list appears with the desired field criteria, and the file(s) may then be moved to another queue or edited.

Reports may be generated to produce statistical results based on desired criteria, with output to MS-Access database or Excel spreadsheet.

Please call us at 800-852-2526 for direct answers to your questions, or please click here to contact us.

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Solutions

The #1 Digital Dictation Software System Designed for Lawyers, Doctors, and Business!

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The #1 Digital Dictation Software System Designed for Lawyers, Doctors, and Business!

Please contact us today to assess your individual office needs – we’ll present a cost-effective, customized solution that meets your specific business requirements.

 

We offer competitive pricing based on your requirements. As an authorized dealer for Grundig, Philips and Olympus professional hardware products, we adhere to strict standards for product consistency, quality, and service.

 

If you contact us directly, we can provide general product pricing, or custom quotes that meet your specific needs.

 

Technical Support is also available directly from the Quikscribe program by selecting:

  • Help
  • Request Tech Support

 

This will submit your request and create a ticket number automatically. If your security software prevents access to our system, then you may use the “Send Via Email” option.

 

You may also send an email to support@quikscribe.com or use the form from this link.

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Digital Dictation LLC

Clearwater

FL 33756, USA

U.S and Canada: 1-800-852-2526

Australia: (02) 8006 4348

support@quikscribe.com