You can configure keywords on the DPM to help identify characteristics of each file. These characteristics may be the Author Name, Subject, Matter No., Document Type, and Document Name fields (as used in Quikscribe), or may be other keywords defined according to other preferences or requirements. The QS Enterprise Manager provides tools to define and maintain keyword settings throughout an organization.
To manage keywords on the DPM:
1. Connect DPM to PC and power unit on. In DPM Download panel, select Settings, then Device Keyword Settings.
2. Select Settings, and then Load QSR Fields to populate the table with the Subject, Matter No, Doc Type and Doc Name fields stored in Quikscribe.
Note: The DocType and Matter No fields may be populated in the QSR global template recorder.pft using the QSR Profile Editor, which passes to all user profiles. This streamlines the data population for each user profile, and the entries may be passed from the PC to the DPM using the ‘Load Default Quikscribe Fields’ feature.
The advantage of populating the DocType field is that the author can select the document template to use with the dictation file. This instruction is passed to the QS Player, and QSP automatically opens the document template based on this entry for DocType. Please refer to the instructions on using document templates for more details.
3. To edit any entry, just double-click on the table entry. You may also use custom field name if you prefer that (double-click on the field name to change it). For example, instead of using the field name ‘Subject’, you may change the field name to ‘Author’, and place an entry in the column to hold the author’s name. This can be used to identify the owner of the DPM in case it’s lost or needs to be tracked. Click the ‘Save’ button to save the settings to the DPM.
4. Once the Keyword fields are populated, you may select Export Settings to save the defined keywords to a file. You can then retrieve the defined keyword settings using the Import Settings menu option to populate the keywords on another DPM device.