File delivery notification is displayed in the top left hand corner of the Quikscribe Player interface with a small speaker. This application Icon notifies you when a new or an urgent file arrives by changing color. The speaker will turn Green when a new file arrives and is waiting to be typed. The speaker will turn Red if an urgent file arrives and is waiting to be transcribed. If the Quikscribe Player is open but not in use, the speaker will flash either Green or Red to attract attention if files are waiting to be transcribed. Below is a summary of the color and status of the speaker.
Speaker color notifications:
- Yellow – no files waiting
- Green, stable – file open and file(s) waiting
- Green, flashing – no file open but file(s) waiting
- Purple, stable – file open and overdue file(s) waiting
- Purple, flashing – no file open but overdue file(s) waiting
- Red, stable – file open and Urgent file(s) waiting
- Red, flashing – no file open but Urgent file(s) waiting
The Quikscribe Player has an option under the Preferences Tab of the Quikscribe Settings to automatically notify the typist when new files arrive. If the option for automatic notification, Check for new files every (xxx) seconds, is checked, the speaker at the top of Quikscribe Player will change color and/or status. The default time period is 120 seconds (2 minutes). With the default setting Quikscribe Player will search all mapped folders every 2 minutes for new files that have been sent by the Quikscribe Recorder. It is not recommended to set the time for less than 2 minutes, but times over 2 minutes are suitable.
Note: The notification received also depends on the current status of the Quikscribe Player and the type of file that has arrived.
Additional options in Settings -> Preferences allow you to set an audible prompt when a new file arrives (“Play audible prompt when files are available”) and also “Start QSP when files are available” (so if QS Player is closed, the program will start automatically when a new file arrives in your preferred queue, and the program will appear on the computer monitor).