18 Sep 2015

18 Sep 2015

Tips for Effective Dictation: Similar Sounding and Confusing Words


You should be aware of similar-sounding and other confusing words and spell them or dictate them clearly. Some words should always be spelled to avoid confusion or to make sure an inattentive transcriptionist does not transcribe the word incorrectly.

Here are just a few words of which you should be aware:

accede : stick to agreementexceed : surpass accept : receiveexcept : exclude adapt : adjustadept : proficient
adverse : opposedaverse : not interested affect : change, influenceeffect : (v) to bring about(n) result, impression all right : all rightalright : outdated usage
allude : refer to indirectlyelude : avoid allusion: insinuationillusion: apparition already: previouslyall ready: everything prepared
altar : place of worshipalter : to change appraise : valueapprise : inform, notify assistants: helpersassistance: help
capital :seat of government; moneycapitol : building where legislative body meets cease: stopseize: apprehend cite: speak ofsight: vision

site: location

complement: collectioncompliment: praise continual : happens frequently in time: close successioncontinuous : uninterrupted council: praiseconsul: ambassador

console: comfort

counsel: advice

descent: declinedissent: disagree disapprove: condemndisprove: discredit elicit: extractillicit: illegal
eligible: qualifiedillegible: indecipherable emigration : moving from a countryimmigration : moving to a country eminent : outstanding, reveredimminent : threatening to happen soon
farther: forwardfurther: additionally floe : large sheet of floating iceflow : move, run freely, circulate formally: in a dignified wayformerly: previously
imply : speaker implies (suggests)infer : hearer infers (perceives) incidence: occurrenceincidents: situations lay : to set down, to place or put an item downlie : to recline
passed: go bypast: earlier principal : first in authority; main participant; amount of a debt less interestprinciple : basic truth or assumption pray : to ask for by prayer or supplicationprey : animal hunted or caught for food; victim
residence: dwellingresidents: occupants right: correctrite: ceremony

wright: worker

write: compose

their: posessive form of “them”they’re: they are

there: at that place

stationary : not moving: fixedstationery : writing material: letterhead, envelopes, etc. suit : a set of clothes; legal actionsuite : number of items making up a set, series, or sequence waiver : the giving up of a claimwaver : to hesitate; also tremble or quaver
through: by way ofthrew: tossed whose: of or relating to whomwho’s: who is your: of or relating to youyou’re: you are

Some words seem to be difficult to hear clearly when transcribing. Even a thorough knowledge of terminology, medicine and anatomy will not help if a transcriptionist cannot hear if the doctor said “inter” or “intra” as these prefixes can legitimately precede many words and make sense in context. Make sure to emphasize the ending with words like this, as in “inTRA,” “inTER.” You could also say “intra, that’s “RA.” (Saying each letter separately.) The transcriptionist will know to what you are referring. Whenever possible, do not use contractions. Avoiding contractions can even improve the accuracy of transcription from poor dictators. For instance, a poorly-enunciated “doesn’t need” can sound like “duzzzneed” which can sound exactly like “does need.” If this error is made and not caught one can only imagine the different life-threatening situations that could occur. This nightmare can be avoided by dictating clearly “does not need.”

Since even small words can change the whole intent of a report or thought, it is very important to get into the habit of saying them clearly. Even not clearly saying, or not saying loudly enough, words like “in,” “an,” “on,” “and,” “if,” “off,” “of,” “has,” or “is,” can send a transcriptionist into a frenzy.

Here is just a short list of words that should always be said clearly to avoid errors:

• has / had / have
• hyper / hypo
• in / an / on / and
• intra / infra
• intra / inter
• is / as / has
• of / off
• super / supra

Source: UK Typing